How to delete a transaction in QuickBooks

delete any transaction in quickbooks.

Mistakes in transaction processes are quite normal. In the hassle of updating every record for your new business, you can often miss out on deleting the wrong transactions but QuickBooks as an accounting software is always there to help you with its long list of features. 

Quickbooks can fix all the common problems and errors which you face with your customers or clients on a daily basis. Just as the most recent version of QuickBooks tool hub which helps you fix common file errors, deleting a transaction is also a feature that helps you to delete voided transactions, common or any old transaction.

In this post, you will get to know more about:

  • How to delete a transaction in Quickbooks.
  • How to delete multiple transactions at once.
  • How to delete old transactions in Quickbooks.

Keep reading this article till the last so you don’t miss out on anything.

How to delete a transaction in Quickbooks

Deleting any transaction in QuickBooks is easy and smooth, just make sure you remember it’s irreversible. Now you can follow these steps to delete any transaction in Quickbooks:

  • First and foremost, find the transaction you want to delete. (Quickbooks allows you to search by vendors name, customer or transaction type)
  • Open one transaction at a time.
  • After that click More.
  • Then, choose the delete option.
  • Lastly, click yes to confirm.

These steps will allow you to delete any transaction from your expenses record. Now, you have learned how to delete a transaction in quickbooks. Let’s move on to deleting multiple transactions in one go. 

How to delete multiple transactions at once 

For deleting multiple transactions at once, you can choose to go with the Batch delete option. But before you start with this process, note that this feature is available for the new  QuickBooks Desktop enterprise Accountant 2018 and for QB 18.0 version.

Before that, make sure you sign in as an Accountant or Admin to delete multiple transactions at once.

These are the steps you can follow if you want to delete multiple transactions in QuickBooks:

  1. Firstly, Go to the File menu and select Switch to Single-user mode, ignore the Switch to Multi-user mode.
  2. Then, Go to the Accountant menu.
  3. Select Batch Delete or Void Transactions.
  4. Now select the transactions which you want to delete.
  5. After that click on Review & Delete.
  6. Select Back Up & Delete or Back-Up & Void ( choose as per your convenience).
  7. Click Yes to confirm and delete the transactions.

Follow all the above steps and you can delete multiple transactions in QuickBooks. But still, there are few exceptional transactions which you can’t batch delete. Some of them are listed below:

  • Invoices with reimbursed expenses or items
  • Invoices based on hourly rates.
  • Payroll checks
  • Payroll Liability like employee wages and payroll taxes 
  • Tax on retail purchases like Sales tax.
  • Internet payments 
  • Transactions within a closed period

If you want to delete them you can do it individually but not in batches. You can go to Edit and hit delete.

How to delete old transactions in Quickbooks

You are now familiar with deleting transactions in Quickbooks but what if you want to delete all the old transactions which are of no use for your today’s business. If you want to get rid of all those old transactions  and bills then follow these simple steps which will help you to clean up the mess:

  1. Go to your Accounting menu and select the Chart of accounts from the drop-down menu.
  2. Click to open the account that contains the transactions you want to delete.
  3. Then, scroll to the transactions and filter your old transactions as per the relevance of date or you can filter the reporting period to locate old transactions.
  4. Select the transaction you want to delete.
  5. Then, click More and select Delete.
  6. Repeat these steps for every transaction you want to delete.


To summarize, QuickBooks as an accounting software allows you to clear all the pointless bills, payments to keep your account clear and fresh. It helps you to get more organized and functional in terms of recording new transactions and payments.

The idea behind this post was to brief you all about the deleting feature in QuickBooks. Hope this article proves informative and useful for your business.