The Benefits of Having Employee Time Clocks

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Corporate Services Company in the UAE

You decided it was time to get a modern time and attendance system for your business. Employee time clocks, also called automated time trackers, have lots of good things about them compared to old paper time sheets. As you read this, you’ll see why adding a time and attendance system to show when your staff start and finish work is helpful.

They Show Exactly When Employees Work

One big plus with employee time clocks is you can clearly see when workers clock in and out daily. No more trying to read handwriting on paper or guess if the times are right – the punch clocks record everything. This makes payroll and schedules way simpler when the system shows hours worked. You can set most clocks to round time to the nearest 15 minutes or half hour based on the rules where you are. Just check that labor laws there say it’s okay. This stops employees from coming 5 minutes late or leaving early bit by bit.

Things Stay Organized

Trying to read handwritten sheets or keep stacks of paper time sheets in order is tough. Using digital punch clocks to record hours worked makes things neat. The information goes into payroll software right away instead of someone typing it in where mistakes can happen. You get reports on whichever hours you want to see – by employee, day, department, whatever you need. No folders or spreadsheet tabs to search – just open view settings and the customized data comes up quick. This saves lots of time and lets you make smarter choices about operations.

Staff Accountability

As an ethical business owner, you want to make sure schedules are followed properly. By hand, it’s hard to know for real if logged hours fully line up. Employee time clocks clear things up because the system calculates exactly by the minute. Workers also tend to show up on time more when they know you’ll have the facts on whether they were punctual. Some clocks can be set to make staff approve if they punch in late, so they know you are watching. This keeps your team accountable.

GPS Location Checking

Here’s a classic example – an employee clocks in but then leaves to run errands before working. Not okay obviously, but with paper sheets it’s tough to catch. Modern digital systems can fix this. Some employee time clocks let you pair mobile apps to confirm staff are at your place when punching in/out. If they aren’t within the set area, the system flags it. This GPS location check cuts down on time theft.

Get Alerts Right Away

Waiting for payroll to see if shifts line up right fails – you just react after the fact. Good time and attendance systems let you make real-time warnings if set things happen. Maybe you want emails/texts sent if:

  • Staff forget to clock in
  • They miss punches repeatedly
  • Employees try checking in when not scheduled
  • Overtime kicks in

Customize the alerts you want and address problems as they come up. This helps stop labor costs and rule-breaking before it piles up.

Meeting the Regulations

Different labor regulations exist on timing and pay rates depending on where you are – overtime calculations, mandatory break times, salary rules, etc. Checking handwritten sheets vs. all the laws is really tough. Automated systems handle the complex math behind the scenes. Just set your location and policy settings correctly at the start. This makes compliance something you don’t worry about, so you can focus on your business.

Get Employee Time Clocks

Employee time clocks are more beneficial when compared to paper time sheets. They:

  • Record hours accurately
  • Organize information
  • Hold staff accountable
  • Confirm locations when clocking in
  • Send real-time alerts
  • Help follow regulations

The automated tracking, alerts, and reports make operations way more efficient while decreasing risk. It’s a smart tool to think about using. Just teach workers how to use the time clocks right, so you get the benefits fully. Now that you know the benefits, it’s time to start shopping for the ideal employee time clock for your business. 

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