Tips For Managing Medical Supplies And Equipment

Medical Supplies And Equipment

Hospitals have an essential role to play in looking after their patients. But these facilities can only do their job with the proper medical equipment. This is why a healthcare facility needs to stay on top of the medical supplies to ensure they don’t accidentally end up neglecting a patient.

Medical equipment helps healthcare providers do their job. These gadgets and machines can transport patients, provide practical scans and help construct diagnostic and preventative treatment routes. So how can a healthcare institute stay on top of the supply chain demand? Here’s what you need to know:

  1. Evaluate what supplies are needed

Medical supplies are the staple of a healthcare institute. A hospital needs to know how to keep tabs on how much equipment is getting used and how often. This allows staff to evaluate what they need to order and what needs to be in bulk. Physically keeping tabs on all the equipment professionals need is not possible, which is why it is recommended that you use medical inventory software in the healthcare sector. Medical negligence is a serious crime, and not having enough equipment to care for all the patients falls under this banner.

Thus, take into account what items patients use frequently and stock them up. For instance, hospitals need a surplus of wheelchairs. This is because it can assist patients in navigating the hospital if they have trouble walking or cannot stand on their feet. At the same time, if a patient needs to use specific machinery like the MRI, they need to have MRI Transport Equipment that can comfortably take them to the examination suite and back to their room.

You must account for all the medicines and surgical equipment the hospital needs, ensure you know when they need replacing, understand that certain drugs and equipment need to arrive in a more extensive inventory and settle all your medical bills. Once these supplies come, putting them into the proper storage spaces is equally integral. Consequently, you save your tools from getting impacted by weather and atmosphere and guarantee that the equipment is still safe to use.

  • Establish steady communication between departments

When you dispatch medical tools, each department is responsible for its share. For this reason, you must establish clear communication between yourself and the varying sectors inside the hospital. Inform medical practitioners to inform you when a medication expires so that it can be safely disposed of.

Suppose a particular sector experiences a sudden influx of patients and falls short of equipment. In that case, you need to devise a protocol and code system that informs other sectors to pitch in and provide the department with the necessary tools. This may lead you to make up for the loss by placing another order and asking for another shipment of supplies. But make sure you do this right away and not wait since a delay in the medical supplies delivery can impact patient outcomes.

  • Educate the staff on the appropriate usage

The pandemic of 2019 showcased what happens when a hospital no longer has the supplies it needs to cater to its patients. Every healthcare institute has a finite supply of equipment. Until the next order cycle, you need to make do with them. This is why the staff needs to know how to use the tools and not use them adequately. For instance, when it comes to wearing PPEs, the team should change after visiting a certain number of patients and not shrug out of their gear after every visitation.

Gloves should not be worn unnecessarily; sanitizing the hands is enough if the healthcare practitioner performs a routine exam. You may need to extend your training in discarding biohazard wastes, cleaning the examination rooms, sterilizing the equipment, and ensuring that each item is carefully put away. Most suppliers provide delicate medical supplies in weak packages. You should train the staff on carefully removing this apparatus and moving them to safer storage units and cabinets. The team plays an active part in the maintenance and management of medical supplies, which means you cannot neglect their education,

  • Test for safety

Medical equipment needs to get tested to confirm they are working as it should. Devices that use electricity, like the defibrillator, need to get examined to ensure that the current supply is steady and not enough to hurt the patient. MRI machines, X-ray devices, and CT scanning tools should be free of cracks, damage, and pollution. These machines should have all functional components, have a connection to the backup electricity supply, and at no stage flicker.

Sometimes, you need to calibrate blood pressure machines and heart monitors to be sensitive to the patient’s vital supplies. Hospital beds also require testing to certify they are sturdy, will not collapse under the patient’s weight, and have enough cushioning for the patient’s comfort. You may need to call in a technician to test an apparatus like the centrifuge and check if the robot arm is working and no equipment is acting out. Contact us today for Heart Scan Nashville for your hospital.

  • Standardize all medical kits

Your hospital needs to follow a uniform protocol. Upon receiving medical devices, you must tag the supplies using a comprehensive labeling system. If you decide the hospital’s name goes first, followed by the manufacturing code and serial number, this needs to be used across all the supplies. Don’t change their sequence since this can cause confusion and make an error in the inventory. The online database also needs unique codes and tagging colors.

So, if you have Covid-19 vaccines on the second floor, the database may use a green tag and the vaccine’s serial number to tell you where in the hospital the medication is. Ensure the staff knows the codes, understands label reading, and can pick up what equipment they are holding with a glance. For this to happen, you must provide them with keys and continue testing them on the sequence.


Medical tools are the crux of the healthcare system. A hospital must have access to all the right equipment to provide patient care. For this reason, you need to develop a plan that ensures your hospital is always stocked and has every tool you need. You should evaluate what gear is commonly used and what you need to order in bulk.

Similarly, when the devices get dispatched, the departments need to communicate and inform each other if they need extra material. Likewise, you must educate the staff on using medical tools diligently without wasting them and encourage them to test for safety. Finally, develop a key that can make labeling easier to understand the record. This can help inventory management and allow you to see where equipment is kept.


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